Office Manager – With Accounting Responsibilities – Office Management – Blouberg 21 views

Main Purpose of Job:

The Office Manager is responsible for ensuring the smooth day-to-day operation of the office while also managing key accounting and financial administration functions. This role supports operational efficiency, maintains financial records, coordinates administrative activities, and assists management with reporting and compliance.

Requirements:

• Diploma or degree in Business Administration, Accounting, Finance, or a related field
• Proven experience in office management and bookkeeping/accounting
• Strong knowledge of accounting principles and financial processes
• Proficiency in accounting software (e.g., QuickBooks, Xero, Sage) and Microsoft Office
• Excellent organizational and multitasking skills
• Strong attention to detail and problem-solving abilities
• Good communication and interpersonal skills
• 3–5 years’ experience in office administration, accounting, or a similar role preferred

Key Competencies

• Organizational and time management skills
• Financial accuracy and analytical ability
• Leadership and team coordination
• Professional communication
• Confidentiality and integrity

Duties & Responsibilities:

Accounting & Financial Administration

• Support payroll administration where required
• Maintain accurate financial records and bookkeeping
• Process accounts payable and accounts receivable
• Prepare invoices, payment reconciliations, and expense reports
• Assist with monthly financial reports and management accounts
• Monitor budgets and track company expenses
• Prepare documentation for audits and tax submissions
• Liaise with external accountants and financial advisors when required

Office Management

• Oversee daily office operations to ensure efficiency and productivity
• Manage office supplies, equipment, and vendor relationships
• Coordinate administrative staff and support internal teams
• Maintain office policies, procedures, and filing systems
• Organize meetings, schedules, and internal communications
• Handle general office administration including correspondence and documentation

Compliance & Reporting

• Ensure compliance with financial policies and internal procedures
• Maintain confidential financial and employee records
• Prepare financial and operational reports for management