Medical Company: Administrative Assistant – Procurement & Tenders – Johannesburg – Gauteng

JOB PURPOSE

Responsible for administrative tasks in the department relating to Procurement, New Launches, and Tender Management

Liaise with Alt mnfs for quotes

Coordinate and facilitate meetings with other departments when necessary

 

FUNCTIONS & RESPONSIBILITIES

Responsible for co-ordination with clearing agents in terms of shipment clearance, ASN creation

Liaising with UPD on stock ETA

Responsible for placement of orders already created and ensuring order confirmation from suppliers

Responsible for weekly and monthly stock reports

Responsible for co-ordination of Shelf life extensions and local packaging of stock

Responsible for tender stock holding posts, RFQs and weekly communication with tender customers

Responsible for assisting with tender applications

Responsible for artwork co-ordination and tracking between Design, RA and suppliers

Responsible for co-ordination of departmental meetings, agendas, bookings and minutes

 

REQUIREMENTS

Matric

5 years’ experience in a similar environment / 5 years’ experience in an accounts environment

Very Proficient in Excel – Vlookups, spreadsheets, pivot tables

Proficient in word and power point

Must have an affinity for numbers – Accounting and mathematics

 

Skills & Attributes:

Attention to detail

Good interpersonal skills

Assertive when required

Good Time Management skills

Ability to work under pressure

Able to use initiative

Tolerance / Patience

Good communication skills

A great work ethic – no clock watchers

Structured and neat

 

 

 

Should you meet the above requirements, we urge you to please apply by forwarding your CV along with any supporting documents to admin2@glass-house.co.za

Contact will only be made with shortlisted candidates. Should you not hear from us within two weeks, please consider your application unsuccessful

 

Only candidates can apply for this job.
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Contact Us

17 Waterville St,
Sunningdale,
Cape Town
info@glasshouserecruiting.co.za
+27 21 554 5309 / +27 21 200 6629