Import & Export Controller – Montague Gardens – Cape Town

JOB PURPOSE

To ensure that the Clearing and Forwarding function has its strong footing in the company by using the best methods to improve revenue generation for the company in assisting in the efficient movement of goods by completing procedural and documentary formalities

 

FUNCTIONS & RESPONSIBILITIES

Compile all required document for successful and timeous release of shipments, import and export

Planning and coordinating of container deliveries to nominated cold stores once released by shipping lines, within free period by Port and shipping lines

Vessel updates to be monitored daily

SAP System to be updated daily and PO planning report to be generated and sent to relevant parties

Container delivery schedule/report to be sent out to relevant cold stores once a month

Preparing documents for DAFF and Port Health Approval once received

Request invoices from the shipping lines

Ensure invoices are signed by Clearing Manager, prepare AP and hand over to accounts for payment processing

Send proof of payment to shipping lines and follow up on payments receipt

Check OTC system to prepare Cargo Due Order for each shipment (Import and Export) – should vessel not be available to do timeous follow ups

Monitoring the NPA Transnet Account ensuring sufficient funds available for processing of Cargo Due Orders

Compiling a full set of release documents per shipment for submission to the relevant Shipping Line

Monitoring and follow up on Shipping Line Release/DRO and once received

Communicate with haulier/transporter for collection/delivery of containers to nominated cold store

Communicate with Cold stores to schedule delivery dates

Collect OBL’s at the bank

Surrendering of Original Bills of Lading to the Shipping Line

For containers delivered to CCS – documents to be prepared and forwarded

Delivering Airfreight release documents to Airline as well as collecting / delivering cargo. Alternative arrangements to be made if not collected by Clearing

In the event of Airfreight Port Health/DAFF Detain, documents to be taken to Airport Port health/DAFF offices

Application and Preparation of EURO 1, as well as Certificate of Origin for export shipments requiring same

Frequent and timeous communication with Procurement on availability of Bills outstanding for release of shipments

Communicate and follow up with Shipping Lines on any potential issues regarding release of containers, import/export documents outstanding etc.

 

REQUIREMENTS

Matric

A diploma/certificate that is related to the field

Good computer skills, familiar with MS-Office Suite (Outlook, Excel and Word)

SAP Experience needed

At least five years’ experience in a Customs Clearing and Forwarding Environment

Must be familiar with Customs documentation

Supply Chain and Logistics experience

Excellent written and verbal communication skills

Able to effectively communicate with staff at all levels with diverse environment and cultures

Ability to analyze data

Honesty, Integrity & Reliability

Strong attention to detail

Problem-solving skills

Critical thinking capabilities

Ability to exercise sound judgment in decision making

Apply urgency in work done – report faults urgently, take action urgently; results orientated

Self-motivated

A willingness to learn

Strong ability to multitask

Open to change and learning new systems

Able to work under pressure and meet deadlines

Good time management

Must have own transport

Must be flexible due to work demands

 

WORKING HOURS

Mondays to Fridays 08:00 – 17:00

 

Should you meet the above requirements, we urge you to please apply by forwarding your CV along with any supporting documents to tracy@glass-house.co.za

Contact will only be made with shortlisted candidates. Should you not hear from us within two weeks, please consider your application unsuccessful

 

Only candidates can apply for this job.
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Contact Us

17 Waterville St,
Sunningdale,
Cape Town
info@glasshouserecruiting.co.za
+27 21 554 5309 / +27 21 200 6629