JOB PURPOSE
To ensure that the Clearing and Forwarding function has its strong footing in the company by using the best methods to improve revenue generation for the company in assisting in the efficient movement of goods by completing procedural and documentary formalities
FUNCTIONS & RESPONSIBILITIES
Compile all required document for successful and timeous release of shipments, import and export
Planning and coordinating of container deliveries to nominated cold stores once released by shipping lines, within free period by Port and shipping lines
Vessel updates to be monitored daily
SAP System to be updated daily and PO planning report to be generated and sent to relevant parties
Container delivery schedule/report to be sent out to relevant cold stores once a month
Preparing documents for DAFF and Port Health Approval once received
Request invoices from the shipping lines
Ensure invoices are signed by Clearing Manager, prepare AP and hand over to accounts for payment processing
Send proof of payment to shipping lines and follow up on payments receipt
Check OTC system to prepare Cargo Due Order for each shipment (Import and Export) – should vessel not be available to do timeous follow ups
Monitoring the NPA Transnet Account ensuring sufficient funds available for processing of Cargo Due Orders
Compiling a full set of release documents per shipment for submission to the relevant Shipping Line
Monitoring and follow up on Shipping Line Release/DRO and once received
Communicate with haulier/transporter for collection/delivery of containers to nominated cold store
Communicate with Cold stores to schedule delivery dates
Collect OBL’s at the bank
Surrendering of Original Bills of Lading to the Shipping Line
For containers delivered to CCS – documents to be prepared and forwarded
Delivering Airfreight release documents to Airline as well as collecting / delivering cargo. Alternative arrangements to be made if not collected by Clearing
In the event of Airfreight Port Health/DAFF Detain, documents to be taken to Airport Port health/DAFF offices
Application and Preparation of EURO 1, as well as Certificate of Origin for export shipments requiring same
Frequent and timeous communication with Procurement on availability of Bills outstanding for release of shipments
Communicate and follow up with Shipping Lines on any potential issues regarding release of containers, import/export documents outstanding etc.
REQUIREMENTS
Matric
A diploma/certificate that is related to the field
Good computer skills, familiar with MS-Office Suite (Outlook, Excel and Word)
SAP Experience needed
At least five years’ experience in a Customs Clearing and Forwarding Environment
Must be familiar with Customs documentation
Supply Chain and Logistics experience
Excellent written and verbal communication skills
Able to effectively communicate with staff at all levels with diverse environment and cultures
Ability to analyze data
Honesty, Integrity & Reliability
Strong attention to detail
Problem-solving skills
Critical thinking capabilities
Ability to exercise sound judgment in decision making
Apply urgency in work done – report faults urgently, take action urgently; results orientated
Self-motivated
A willingness to learn
Strong ability to multitask
Open to change and learning new systems
Able to work under pressure and meet deadlines
Good time management
Must have own transport
Must be flexible due to work demands
WORKING HOURS
Mondays to Fridays 08:00 – 17:00
Should you meet the above requirements, we urge you to please apply by forwarding your CV along with any supporting documents to tracy@glass-house.co.za
Contact will only be made with shortlisted candidates. Should you not hear from us within two weeks, please consider your application unsuccessful
