Head of Department – Cashbooks, Creditors & Debtors – Southern Suburbs – Cape Town


Our client is looking for a Head of Department to manage the full Debtors Invoicing, Debtors (Collection) function, Cashbook, Creditors and payment functions for their Group

The candidate will join a successful, well established business, working with an energetic and fast moving team




Overall management of 3 teams



Management of all once off payments

Management of the monthly Recurring payment schedule

Review monthly recurring payment schedule

Management of all bank reconciliations

Allocation of payments

Capturing of deposits/receipts and payments

Daily capturing of receipts

Develop, implement and maintain systems, procedures and policies

All queries are concluded on a daily basis

Perform competency tests for all staff

Perform yearly performance reviews for staff

Daily reporting on all overdue payments

All emails are attended to

Respond to all audit requirements



Day-to-day accounts receivable function

Establish work standards

Management of client queries

Undertake and review account reconciliations

Management of all daily tasks

Management of the debt collecting procedure

Review and submit all overdue clients to management

All late paying clients receive the correct form of communication / letters

Liaising with Legal team to hand over clients

Follow up with the Legal team until the full recovery of the debt

Litigation meetings

Implement and review the various division’s debt recovery processes

Review of internal controls and management systems

Processing of all customer adjustments

Management of the Levy Clearance procedure

Customer refunds

Client statements

Daily reporting to management



Establish work standards

Management of client queries

Review invoice and rental reconciliations

Ensure all Adjustments are completed and signed off as per procedures

Management of all daily tasks

Management of the invoicing procedure

Review and submit all monthly invoice/ billing recons to management

Reporting to management

Review of internal controls and management systems

Processing of all customer adjustments

Check and review Debit order monthly reconciliations

Management of all changes to the monthly recurring invoicing

Daily reporting to management



Relevant Accounting qualification

Credit Management Level 3 advantageous

3-5 years’ experience in managing a large team

3-5 years’ experience in a debtors and cashbooks

Accounts payable and accounts receivable processes and bank reconciliations

Solid knowledge of the debtors function, bank reconciliations and payment function


Skills & Attributes:

Computer literate (Google Docs)

Ability to work on Spreadsheets, filtering, calculating, formulas

Communication skills

Proven organizational skills

Able to perform under pressure

Manage and meet deadlines

Ability to manage multiple projects simultaneously

Responsible, accountable and dedicated

Good team management skills


Specific Requirements:

Solid & Positive references

Clear health record

Clear credit record

No criminal record




Should you meet the above requirements, we urge you to please apply by forwarding your CV along with any supporting documents to info@glass-house.co.za

Contact will only be made with shortlisted candidates. Should you not hear from us within two weeks, please consider your application unsuccessful



More Information

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17 Waterville St,
Cape Town
+27 21 554 5309 / +27 21 200 6629