Finance Administrator – Debtors & Creditors Clerk & Office Assistant – Medical Company (Gauteng) 17 views

Our client, a Medical Company, has a vacancy for a Finance Administrator and Office Assistant (Debtors & Creditors Clerk)

Job Description

• Maintain email address and upkeep thereof.
• Creating of Customer Invoices & Delivery notes on SAGE 200 (Evolution).
• Debtors – Control & monthly statement forwarding.
• Creditors – Control & monthly statement reconciliations, following up on invoices not processed / discrepancies captured.
• Customer Age Analysis – constant following up on overdue accounts.
• Daily update of banking transactions from cheque account onto Sage 200 (Evolution).
• Daily accurate update of General Ledger accounts on Sage 200 (Evolution).
• Petty Cash – physical cash, issuing of petty cash & monthly reconciliation (slips vs SAGE 200 printout).
• Filing & archiving of all financial documentation on an annual basis with exception to HR & Banking.
• Stamping of envelopes with “Tax Invoice” stamp.
• Processing of courier invoices, investigation of rate discrepancies.
• Overall accounts administration & maintaining meticulous filing systems.
• Email Box kept up to date (Accounts) – ensuring emails attended to timeously.

When Required, Assist Director with the following Tasks:

• Upkeep of One Drive – ensuring files are constantly updated (Tax Clearance, BEE certificate, Bank confirmation letter).
• Any other functions in the interest of the business as indicated by the Director, as required.

Minimum Requirements

• Very experienced with Sage Evolution – no time for training! (This is the basis if the position, and I cannot compromise on this.)
• Well-experienced and hard working individual that will fit in well with our office character – very hardworking yet relaxed.
• Team player, and open to assisting other staff in their functions, when time permits.
• Reliable, and can handle her job functions, and information she will be privy to, with confidentiality.
• Own transport, as close as possibly to office area (distance not to be a problem).