To ensure that the Clearing and Forwarding function has its strong footing in the company by using the best methods to improve revenue generation for the company in assisting in the efficient movement of goods by completing procedural and documentary formalities




Organize and manage a team in clearing, documentation and logistics for the smooth running of operations in the system



All ITAC Permits is applied for 1 month before it expires

All DAFF permits are applied for 1 month before it expires

All Rebate permits is applied for 3 months before it expires

All ITAC Permit Values is deducted and kept up to date


Verify proper packaging and labelling of exported goods

Consider environmental sustainability factors when determining merchandise packing methods

Track all shipments and submit schedule to GM once a week

Send Vessel Updates to all concerned relevant parties every morning

Create and manage new account for new clients

Inform clients of factors such as shipping options, timelines, transfers, or regulations affecting shipments

Ensure all facilities are in place for transporters and that all safety standards are met with other specific requirements from clients

Request ANF/SOB details from Shipping Line to Customs Clear Shipment

Customs clear and submit shipment via EDI



A full set of documents is received from concerned individual to open clearing file

Final release is obtained from Customs

Cargo Due order is done with every shipment and submitted

Submit documents via EDI if Customs request it

Follow process if cargo is Customs Stopped till final release


Recommend or arrange appropriate merchandise packing methods, according to climate, terrain, weight, nature of goods, or costs

Send CTO to Transporter and action delivery

Prepare invoices or cost quotations for freight transportation



That the delivery takes place within the free time to avoid demurrages

Demurrage invoice is paid before Container is collected by transporter

Analyze shipping routes to determine how to minimize environmental impact


Arrange for transport, using a variety of modes, such as rail, short sea shipping, air, or roadways, to minimize carbon emissions or other environmental impacts

Select shipment routes, based on transit times and security needs.

Determine efficient and cost-effective methods of moving seafood products from one location to another


Assist with:

The balance of the Customs deferment every month

Tariff Headings if requested by Traders

All Customs related matters on hand (Refunds, TDN, PP’s, and Liquidations)


Request Freight Rates from Shipping Line for Exported cargo

Handle over border shipments via Namibia (Imports and Exports)

Negotiate Freight Rates with Shipping Lines

Make the Booking with the Shipping Line for Exports and the Airlines for Exports

Make sure Weight Certificate is done (VGM)

Pre-Advise Export Container into Stack

Get release from Handover Agent

Submit the SI to the Shipping Line for processing

Ensure proper compliance and adherence to all appropriate regulations, policies and laws

Submit reports in an accurate and timely manner

Ensure weekly update of activities are given GM

Assist when needed in the department

Make sure the day to day running of the Clearing and Forwarding department runs smoothly


This job description is not intended to be an all-inclusive list of duties required; nor is it an indication of an employment contract. Job descriptions may be reviewed and updated from time to time as necessary to reflect changing business needs of the client



  • Bachelor’s degree in Supply Chain Management, Logistics and or any other
  • degree that is related to the field
  • Minimum of 5 years of related industry experience
  • Computer Literate (MS Excel, MS Word, MS Outlook & Internet)
  • Excellent written and verbal communication skills
  • Able to effectively communicate with staff at all levels with diverse environment and cultures
  • Ability to analyze data
  • Honesty, Integrity & Reliability
  • Strong attention to detail
  • Problem-solving skills
  • Critical thinking capabilities
  • Ability to exercise sound judgment in decision making
  • Apply urgency in work done – report faults urgently, take action urgently; results orientated
  • Self-motivated
  • A willingness to learn
  • Strong ability to multitask
  • Open to change and learning new systems
  • Able to work under pressure and meet deadlines
  • Good time management
  • Must have own transport
  • Must be flexible due to work demands


Should you meet the above requirements, we urge you to please apply by forwarding your CV along with any supporting documents to

Contact will only be made with shortlisted candidates. Should you not hear from us within two weeks, please consider your application unsuccessful


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17 Waterville St,
Cape Town
+27 21 554 5309 / +27 21 200 6629