Sales Assistant Pharmaceutical Company Gauteng

About the Job:

To ensure all responsibilities (including invoices, expenses, bookings, and administrative requests) are accurately executed, authorized, processed, and tracked within required timelines, while maintaining compliance with company policies and supporting the Sales team’s operational efficiency

Requirements:

QUALIFICATIONS & EXPERIENCE:

Any relevant tertiary qualification relating to business/operations

At least 1 to 2 years of experience

SKILLS:

Invoicing processing

Minute taking

SOP updates and compliance checks

Sales Operations Support

Meeting & Event Coordination

Customer Relationship Management

Cross-Functional Team

Collaboration

Budget Tracking & Reconciliation

Excel Proficiency

Systems:

Microsoft Office

PERSONAL CHARACTERISTICS:

Detail orientated

Professional communication

Deadline driven

Adaptable to various personalities

Self-motivated

Independent but a team player

Flexibility to work outside of regular office hours, as needed, to accommodate business requirements

Own driver’s license and transport

Duties & Responsibilities:

Administrative requirements for new employees as well as necessary training

Responsible for completing monthly reports:

Sales contact list

Fleet report

Responsible for processing all invoices for payment by: Receiving authorization from relevant manager, completing cheque requisition and receiving relevant signatures, capturing information, follow up of outstanding purchase orders and payments

Submission of expenses, reviewing proof of payments, cost allocation, authorization and signatures obtained and capturing expenses for budget report

Handle all admin relating to country trips, bookings, confirmations, as well as providing a summary report

Handle the bookings of boardrooms for meetings

Making all the relevant arrangements and communication:

Booking boardroom dietary requirements

Caterers

Refreshments

Tea/coffee

Snacks

Responsible for the renewal and arrangement of petrol cards for relevant people in the company including the filing of acknowledgements (this also involves attending to queries)

Compile reports for managers regarding product codes, customers and prices on an ad hoc basis

Search for suitable venue and do site inspections (regarding the National Sales Conference):

Involves arranging/ buying and transporting all relevant décor – tablecloths, chair covers, centre pieces, DJ, menu’s, caterers, etc.

Responsible for arranging clean up after the event and ensuring that all company material is removed from the venue after conferencing sessions

Should you meet the above requirements, we urge you to apply by forwarding your CV along with any supporting documents to jason@glass-house.co.za