Pharmaceutical Supply Chain & Procurement Specialist – Hospital Group – Roodepoort Full Time NEW

About the Job:

The Pharma Procurement Specialist is responsible for supporting the Head of Procurement: (Pharmaceuticals and Surgical) in the classification, evaluation, contract management, and procurement of surgical and clinical products across the Group.

The role focuses on surgical product classification, new product applications, supplier performance management, consignment stock, and complex surgical contract administration, ensuring ethical procurement practices, regulatory compliance, cost optimisation, and continuity of supply within hospital environments

Requirements:

Minimum Required Education & Experience

• Minimum 5 years’ experience in healthcare-based procurement, with a strong focus on surgical and clinical products
• Demonstrated experience managing consignment stock, prostheses, and high-value surgical items
• Diploma or Degree in Supply Chain Management, Procurement, Logistics, or a related healthcare field
• Strong working knowledge of SAP and advanced Excel
• Sound understanding of healthcare regulatory requirements, medical device compliance, and procurement governance

Inherent Requirements

• Strong negotiation and supplier management skills
• Excellent analytical, reporting, and cost-management capability
• High level of professionalism, integrity, and ethical conduct
• Ability to operate independently in a high-accountability environment
• Resilience and ability to perform under pressure in a regulated clinical setting

Duties & Responsibilities:

Surgical & Clinical Procurement Operations

• Coordinate the procurement of surgical and clinical products in line with Group standards, ensuring availability, accuracy, and cost-effectiveness
• Maintain and manage surgical product classification, ensuring accurate product descriptions, appropriate coding (including NAPPI where applicable), and alignment to clinical application
• Manage procurement processes related to consignment stock, prostheses, and high-value surgical items, ensuring traceability, reconciliation and compliance with contractual terms
• Support hospitals in resolving surgical supply challenges while balancing clinical requirements, governance, and cost control

Contract & Supplier Management (Surgical Focus)

• Support the administration and ongoing management of surgical procurement contracts, including pricing schedules, SLAs, utilisation tracking, and renewal timelines
• Monitor contract adherence, pricing accuracy, and usage trends, identifying variances and escalation points
• Maintain professional, transparent, and ethical relationships with suppliers, addressing performance issues and supporting on boarding of approved surgical suppliers

Cost Optimisation & Procurement Analysis

• Obtain, evaluate, and compare competitive quotations for surgical and clinical products from approved suppliers
• Analyse pricing trends, contract compliance, and cost variances using SAP and advanced Excel to identify savings opportunities
• Support pricing reviews and negotiations through accurate spend analysis, utilisation data, and historical purchasing insights
• Ensure procurement activity aligns with approved pricing structures, budgets, and Group procurement policies

Stakeholder Support & Engagement

• Provide procurement support to pharmacy, theatre teams, clinical departments, hospital management, and supply chain stakeholders
• Respond to procurement queries, product clarifications, consignment and prosthesis issues, and supplier-related concerns in a timely and professional manner
• Collaborate with internal stakeholders to ensure procurement processes support operational efficiency and patient care outcomes

Governance, Compliance & Ethical Procurement

• Uphold ethical procurement principles, ensuring transparency, fairness, and avoidance of supplier influence
• Ensure compliance with healthcare regulations, medical device requirements, and internal procurement governance frameworks
• Maintain accurate procurement documentation, supplier records, contract files, and audit trails
• Support internal and external audits related to surgical procurement and supplier compliance

Data Management & Reporting

• Maintain accurate supplier and product master data for surgical categories, including pricing, classifications, and contract linkages
• Generate and analyse procurement and purchase history reports using SAP, supported by advanced Excel analysis (e.g. pivot tables, lookups)
• Support ongoing data classification, cleansing, and standardisation initiatives for surgical and clinical products

Should you meet the above requirements, we urge you to apply by forwarding your CV along with any supporting documents to jason@glass-house.co.za