Head Office Personal Assistant – Hospital Group – Roodepoort Full TimeNEW
About the Job:
The Personal Assistant provides high-level administrative and organisational support to Function Leads at the hospital group’s Head. The role co-ordinates schedules, correspondence, travel, and confidential information, enabling leaders to focus on strategic and operational priorities
Requirements:
Grade 12 or equivalent NQF Level 4 qualification
A relevant postgraduate qualification will be advantageous
Proven experience as a Personal Assistant or Executive Assistant, preferablysupporting multiple stakeholders; ideally 5 to 10 years in a secretarial role
Advanced proficiency in Microsoft Office Suite and experience in a fast-paced corporate or group-function environment
Ability to co-ordinate complex schedules, travel, meetings, and administrative deliverables
Strong organisational and time-management skills; excellent written and verbal communication; professionalism, discretion, adaptability, and a proactive, service-oriented approach
Duties & Responsibilities:
Provide administrative and coordination support to Function Leads on cross-functional initiatives, timelines, and deliverables
Liaise professionally with internal and external stakeholders and coordinate communications on behalf of Function Leads
Manage, Leaders calendars, appointments, and meetings, proactively resolving scheduling conflicts
Screen and manage telephone calls, emails and correspondence, responding or redirecting as appropriate
Arrange domestic and international travel, including flights, accommodation, visas, and itineraries
Co-ordinate conferences, workshops, meetings, and team events
Draft, proofread, format, and distribute reports, presentations, and business correspondence
Prepare meeting agendas, minutes, supporting documents, and action trackers
Process procurement requests, and accurate administrative data entries
Provide front-office and reception support when required, maintaining a welcoming environment
Handle sensitive information with discretion and complete additional projects assigned by the Executive Assistant and Office Manager
Should you meet the above requirements, we urge you to apply by forwarding your CV along with any supporting documents to tracy@glass-house.co.za
