To provide comprehensive administrative and operational support to the Business Unit by managing financial processes, documentation, and reporting while coordinating internal and external events. This role ensures smooth day-to-day operations, effective budget monitoring, and well-organized business unit activities – supporting overall efficiency and collaboration
1. Administrative & Financial Support
Prepare and process payment requests, purchase orders, and supplier documentation in line with company policies
Track, verify, and reconcile budget expenditures to ensure alignment with approved allocations
Maintain accurate and up-to-date financial and operational records
Liaise with the finance department to ensure accurate and timely processing of all financial documentation
Run Sales Reports twice per month for Division, CS by Hospital and Product Group vs target and distribute Scoreboard and Commission Tracker via email
2. Event Coordination
Plan and coordinate business unit events (meetings, workshops, training sessions, product launches, internal functions and Crossroads Courses)
Develop event timelines, manage logistics, and coordinate setup requirements
Communicate clear booking instructions to the travel coordinator
Manage event budgets and quotes
Ensure all post-event documentation and cost reconciliations are completed
3. Operational Support
Serve as a central point of contact for the Business Unit’s administrative requirements
Coordinate communication between internal teams, suppliers, and external stakeholders
Maintain document control and filing systems (digital and physical)
Assist with scheduling meetings, preparing agendas, and recording minutes where needed
Support on boarding or project-based administration for new initiatives
Support all travel requests within policy
Support and initiate stock requests through online system
Collect and distribute monthly expenses and update divisional expense tracking.
4. Communication & Collaboration
Liaise with internal departments (Finance, Travel, HR, etc.) to ensure alignment and smooth execution of activities
Provide proactive updates to management on deadlines, budget statuses, and upcoming activities
Maintain professional relationships with service providers and ensure quality standards are met
5. Marketing Administrative Support
Assist the Neuro Product Manager with marketing and product related administrative processes
Manage internal paperwork approval of workflows, ensuring compliance with company policies and timelines
Coordinate with suppliers regarding documentation, quotations, and pricing confirmations
Maintain accurate records of marketing-related documentation, approvals, and supplier correspondence
Provide administrative support for product launches, marketing initiatives and activities
Strong administrative and organisational skills
Financial acumen and attention to detail
Excellent written and verbal communication
Ability to multitask and prioritise in a dynamic environment
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
Experience in event coordination and supplier liaison
Solution-oriented and proactive approach
Should you meet the above requirements, we urge you to apply by forwarding your CV along with any supporting documents to Jason@glass-house.co.za
