Sales Assistant – Consumer Division – Pharmaceutical Company (Gauteng) Full Time

2025-07-08
To support commercial performance and operational efficiency by maintaining accurate and timely sales data, developing actionable tracking tools for key retail metrics, and ensuring system updates and stakeholder follow-ups are consistently executed across FMCG retail accounts.

Job Description

Sales Operations & Reporting:

• Collate, track, and maintain daily, weekly, and monthly sales data across FMCG retail customers, including buy-in, sell-out, and promotional performance.
• Develop and maintain trackers for distribution gains, onboarding progress, and promotional compliance to ensure visibility and accountability.
• Update internal systems (e.g., Smartsheet, Power BI dashboards) and follow up with internal stakeholders on outstanding actions and deadlines.

Promotional & Campaign Support:

• Assist with execution tracking of promotional campaigns across regions, including compiling POP deployment plans, confirming deliveries, and gathering feedback/photos from field teams.
• Coordinate promotional calendars, campaign rollout schedules, and sales team briefings in alignment with key launch windows.
• Provide logistical support for customer blitzes, trade shows, and national launch events, including travel bookings and spend tracking.

Customer Onboarding & Compliance Support:

• Coordinate the onboarding process for new customers (e.g., wholesalers, buying group members, Masscash, and independent retailers), including the preparation of compliance packs and sign-off routing through finance, supply chain, and legal.
• Track and follow up on listing documentation, deal approvals, and promotional agreements to ensure timely execution across customer channels.

Business Review & Performance Consolidation:

• Compile quarterly and ad hoc business review decks using PowerPoint, consolidating sales performance, execution feedback, and key action points.
• Work with the BI and sales team to ensure reviews reflect current data, visual summaries, and execution scorecard highlights.

Budget & Claims Management:

• Reconcile trade spend, promotional deal trackers, and budget allocations across regional campaigns.
• Track and process travel claims for field teams and ensure alignment with approved spend frameworks.
• Support the Head of the Consumer Division in maintaining promotional budget visibility and expense reporting accuracy.

General Administrative Duties

Travel:

• May be required to work overtime
• Driver’s license and own motor vehicle
• May be required to travel to national meetings where necessary

Minimum Requirements

Critical Success Factor:

FMCG personal care /retail and independent wholesalers incl buying groups

Education:

• Diploma or bachelor’s degree in business administration
• BCom degree would be advantageous

Experience:

• 3-5 years’ experience in a FMCG Consumer business would be ideal. Candidates with less experience will be considered.

Skills/physical competencies:

• Highly computer literate with advanced knowledge in Microsoft Word, Excel, PowerPoint, Outlook, and Pastel.
• Project tracking, data analysis, and collaboration across teams. Experience in building dashboards, creating automated workflows, and maintaining data integrity is essential.
• Strong organizational and time management skills.
• Excellent attention to detail and performance-driven mindset.
• Strong interpersonal and communication skills.
• Financial acumen and ability to manage budgets and claims effectively.

Qualities:

• Attention to Detail
• Performance Driven
• Strong Interpersonal skills
• Good communication skills
• Excellent Time management skills
• Self-motivated
• Strong financial acumen

Desirable skills & experience:

• Experience as a Sales Assistant in a pharmaceutical company within the consumer division