Executive PA to CEO – Claremont – Southern Suburbs 80 views1 application

As Executive PA / Office Manager you will provide secretarial and administrative support to the CEO and senior managers and manage the office environment whilst maintaining a high level of confidentiality and discretion



  • Manage, coordinate and maintain calendar and schedule of CEO ensuring that meetings, deadlines, presentations and other duties are carried out seamlessly
  • Email management, field phone calls, take requests for meetings and coordinate various aspects of interdepartmental communication as necessary
  • Responsible for organizing of internal and external meetings on behalf of the CEO ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas
  • Provide executive and administrative support to CEO and other senior managers
  • Monitor and respond to incoming communications (including complaints) to CEO’s office including phone calls, emails and walk-ins, ensuring correct department distribution
  • Secretarial support for meetings as and when required by the CEO, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments
  • Writing and distributing comprehensive minutes and action points to all members post meeting and managing action points
  • Drafting and writing high quality reports, presentations, creating spreadsheets, charts and maintain databases as required by the CEO


Office Management:

  • Work closely with HR to ensure that office policies and procedures are adhered to
  • Ensure that all the company’s policies and procedures are approved and loaded onto Google Drive
  • Responsible for the general appearance and upkeep of the offices, liaising with HOD’s and the cleaning team to sort it out
  • Manage the administration and support team at the Claremont office, i.e. Receptionists, Housekeeping staff, Concierges and Filing Clerk – This includes providing training on internal processes and systems and ensuring that all necessary functions are appropriately covered
  • Conduct performance appraisals of direct reports
  • Maintain office efficiency by planning and implementing office systems, layouts and equipment procurement
  • Assist in the onboarding process for new hires, i.e. set up of workstation and stationary
  • Allocation of car park spaces for qualifying staff


Working hours: are Mondays to Fridays from 08h00 until 17h00



  • Relevant Bachelor’s Degree
  • Minimum 3 years’ experience as an Executive Personal Assistant, Office Manager or similar role
  • Must have been employed in a role where confidences are respected


Skills & Attributes:

  • Excellent computer literacy
  • Able to prioritize and ensure smooth execution of tasks
  • Fluent in English – spoken and written
  • Strong attention to detail and accuracy
  • Maintain high levels of professionalism
  • Well organized with an understanding of priorities and changing demands
  • Organisational, planning and multi-tasking skills
  • Excellent communication skills – written and verbal
  • Information gathering and information monitoring skills
  • Problem analysis and problem-solving skills
  • Judgment and decision-making ability
  • Initiative
  • Professionalism and confidentiality
  • Attention to detail and accuracy
  • Flexibility



Should you meet the above requirements, we urge you to please apply by forwarding your CV along with any supporting documents to lynne@glass-house.co.za

Contact will only be made with shortlisted candidates. Should you not hear from us within two weeks, please consider your application unsuccessful



More Information

Only candidates can apply for this job.
Share this job

Contact Us

17 Waterville St,
Cape Town
+27 21 554 5309 / +27 21 200 6629